What is a Card Not Present Transaction?

What is a Card Not Present Transaction?

When running a credit card, the merchant will usually grab the card, swipe it, and complete the transaction. However, sometimes, the merchant will simply enter in the numbers. This is often the case when the machine is broken or the card is unreadable. However, when doing an online or mail order purchase, one will do a card not present transaction, and here is a short guide explaining this.

Higher rates of fraud: Without a doubt, credit card processing is easier if the person is present with the card in hand. Think about it, when committing fraud, a person will likely do it over the Internet, on the phone or through the mail. This is an easier way to avoid problems, and one should take extra steps to prevent fraud if they run a store or service where they accept payments via mail order. Remember, credit card processing is difficult, and one mistake can cost company money.

Take more precautions: Simply put, merchant account owners should take more precautions with credit card processing over the phone and through the mail. To do so, one should verify the address and all the other information is spot on. Not only that, when dealing with big-ticket items and high values, a company must call the client to confirm the charges. Then, when discovering anything odd, a company should cancel the transaction. While this may seem time-consuming, it will save a company a lot of time and money in the future as one fraud transaction is going to cause a lot of problems for employees and the company.

Still worth the risk: Finally, while there is a lot of fraud in this venue, it’s obviously worth the risk to most people ass it’s easy to find more clients with this method. Although most people present the card or use a website to buy goods, plenty of older people love to use mail order to buy things. Furthermore, once a relationship is established, it’s easy to understand that fraud is not hard to prevent. Yes, with a few common sense tips, a seller will avoid problems.

When looking to credit card transactions, one can see that there are many different types of ways to spend money. Simply put, when trying to make money, a company should accept all forms of payment. However, one should remain cautious when doing transaction where the card is not present.

What Does Card Not Present Mean?

Telephone sales opened new markets for merchants who advertised in any area of the country. However, the Internet opened worldwide markets to businesses with websites. Since credit cards are the most convenient payment method, the marketing potential of local merchants expanded worldwide.

Unfortunately, the expanded markets increased the number of card-not-present sales. Anyone with a telephone or Internet connection could purchase items using another person’s credit card. Fraud and chargebacks are extremely expensive.

Since risks of card-not-present transactions are greater than card-present transactions, processing fees are higher. However, many safeguards have been established, and new ways to prevent fraud are constantly researched.

Credit Card Processing

  1. Card is presented for authorization
  2. Merchant presents card and transaction information to the merchant’s bank
  3. Merchant’s bank submits request to credit card network
  4. Credit Card Network sends request to card issuer
  5. Card issuer approves or disapproves transaction
  6. Credit Card Network sends response to merchant’s bank
  7. Merchant’s bank sends response to merchant
  8. Merchant receives response and completes transaction
  9. Merchant deposit receipt with merchant’s bank
  10. Bank credits Merchants account and sends transaction to Credit Card Network
  11. Credit Card Network pays merchants bank and debits card issuer account
  12. Card issuer posts transaction to the cardholder account
  13. Card issuer sends monthly statement to cardholder

Methods of Protecting Against Fraud

Merchants are protected from fraud when card-not-present transactions are processed. Some examples follow:.

    • Address Verification – The cardholder’s billing address is confirmed by matching it with the address on file with the issuer. The customer must have more information than the card number.
    • Card Security Code – Customers must have physical possession of credit cards to know the security number on the back of the card.

Authentication of Credit Cards – Visa and Master Card use secure methods to verify online purchases made with their cards. Cardholder identification is made in real time if the cardholder is registered in their programs. Merchants are protected from chargebacks when cardholders use these services.

Avoiding Card Not Present Fraud

In the business world, the key to success and profit is completing sales transactions. Banks seek to provide peace of mind to their customers by offering protection from unauthorized charges to their accounts by letting them dispute purchases. This puts business owners at risk of falling victim to the “Card Not Present” fraud tactics. Exposing criminal schemes commonly used against merchants will ensure better processes to protect the profit side of fraudulent charge claims.

Never Manually Enter Card Information

Old credit cards may not swipe properly, which may seem like the perfect time to take advantage of the key pad for credit card processing. Avoid doing this, even with regular customers that have built up trust with the establishment. Taking a risk with money will inevitably hurt profit if a customer identifies how easy it is to call their financial establishment to claim that the purchase was fraudulent. They do not investigate much further than looking for tell-tale evidence that the customer was indeed present with the card in question. In order to not let sales walk out the door due to a card not swiping, keep a manual imprinter on-hand to have evidence in the event of a dispute. Proof that the card was present will keep money from being removed from merchant accounts.

Always Get A Signature

Every card transaction will provide a customer receipt, as well as a business copy that requires a signature. Never skip this step or forge a name for any reason. In the event that the card was stolen, that signature can pinpoint the culprit. With proof of a card present and a recorded signature, the financial institution is responsible for the loss rather than the merchant. Treat every customer the same, and always follow every step in credit card processing.

Process Payments In Person

In today’s business world, a lot of businesses rely on Internet sales as a big part of their profits. Unfortunately, there is not a lot of verification in the process of transactions made through this medium. Elaborate security measures have not been put in place for reasons of inconvenience pushing customers away. Merchant accounts are best protected by screening customers for warning signs while orders are processing. Billing and shipping addresses unusually far apart, ordering large quantities, and choosing expensive quick shipment options are all worth a little investigating for authenticity.



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